Documentation

Guidelines for Documentation of a Learning Disability

Definition of a Learning Disability

The term learning disability has been used to describe a hidden disorder presumed to be of neurological origin (pertaining to the brain) that affects the manner in which individuals with normal to superior intelligence acquire, retain and/or express information. A disability may manifest itself in one or more of the following areas:
spelling, reading comprehension, math computation, short-term memory, organizational skills and/or social skills. Difficulties within these areas may be inconsistent. A learning disability is not a form of mental retardation, emotional disorder or environmental disadvantage.

Documentation may include:

  • student self-report;
  • professional judgment;
  • 3rd-party assessments/reports.

Guidelines for Documentation of a Learning Disability

To qualify for services, a student must provide current documentation of disability as determined by a licensed physician and/or certified psychologist or other specialist who is skilled in the diagnosis of such a disability.

  1. The documentation must include the following:
    • A current psycho-educational evaluation and the resulting diagnostic report, which should include a diagnostic interview, assessment of aptitude, academic achievement and information processing, and a diagnosis. An individualized education plan (IEP), a 504, or a summary of performance is insufficient documentation.
    • Statement of impact and limitations on academic performance in a university classroom. Include medical history related to current use of medication and the impact of medication on the student’s ability to meet the demands of the academic program.
    • Recommendations for academic adjustments to compensate for the disability.
  2. Documentation must be on letterhead, and include the name and title of the practitioner, signature and date.
  3. Accommodations are always individually determined. Once Campus Accessibility Services receive documentation, the student has the responsibility to make an appointment to discuss his/her eligibility to receive accommodations.

All documentation is confidential and should be submitted to:

Plymouth State University
Campus Accessibility Services
MSC 9
17 High Street
Plymouth, NH 03264
Phone: (603) 535-3300

Fax: (603) 535-2277

*Reviewed by USNH Counsel 3/02.

 

Guidelines for Documentation of a Physical/Psychiatric Disability

To qualify for services, a student must provide current documentation of disability as determined by a licensed physician and/or certified psychologist or other specialist (e.g., audiologist, optometrist, chiropractor) who is skilled in the diagnosis of such a disability.

  1. The documentation must include the following:
    • Clear statement of diagnosis, and whether it substantially limits one or more major life activities such as: walking, seeing, hearing, learning or working.
    • Date of diagnosis, including prognosis. Is the condition expected to improve over time or is it permanent?
    • Statement of impact and limitations on academic performance in a university classroom. Include medical history related to current use of medication and the impact of medication on the student’s ability to meet the demands of the academic program.
    • Recommendations for academic adjustments to compensate for the disability.
  2. Documentation must be on letterhead, and include the name and title of the practitioner, signature and date.
  3. Some conditions, due to their changing nature, may warrant additional updated documentation in the future.
  4. Accommodations are always individually determined. Once Campus Accessibility Services receive documentation, the student has the responsibility to make an appointment to discuss his/her eligibility to receive accommodations.

All documentation is confidential and should be submitted to:

Plymouth State University
Campus Accessibility Services
MSC 9
17 High Street
Plymouth, NH 03264

Phone: (603) 535-3300
Fax: (603) 535-2277

*Reviewed by USNH Counsel 3/02.

Students may choose to have the provider complete the Physical Disability Provider Form or the Psychiatric Disability Provider Form and submit whichever is applicable as an alternative.