Deans Report | May 2, 2018

It’s hard to believe we’ve nearly completed another academic year. We’ve had many successes and made great progress. Please visit the list of student and faculty accomplishments for the month of April here.
URI update
The Academic Deans have completed their initial review of the 354 URI proposals. You can find the unaltered list of submissions here. To facilitate our review process, we reorganized the list of submissions in alphabetical order by program, abbreviated some of the content in the spreadsheet for viewing purposes, and created a correlating document with the each of the full proposals. You can find that documentation here.
Each of the proposals was assigned a code from 1 to 9. The coding scheme reflects the recommended action path for each proposal and is outlined here on the URI site. Codes are indicated in the last column of the spreadsheet and defined on the URI site.
In this first phase of URI implementation, we identified the ideas that lent themselves to ready action and coded them accordingly. Others were determined to require additional consideration to determine market opportunity, strategic alignment, resource needs, and/or anticipated return on investment (ROI). Phase two of URI implementation will involve conversations with proposers/programs as well as additional data collection and analysis. Some decisions will need to await the new Provost, some may be decided by Cabinet, and others may involve the need to develop business models before the opportunity can be assessed.
If you believe a proposal you submitted is not in the data set, and therefore it did not receive a review, please notify Lynda Gattermann (lggattermann@plymouth.edu).
Changing Cluster for AY19

  • You must notify the Academic Deans by Friday, May 25th, 4:00 p.m.

Provost Council – First Meeting

  •  All Provost Council Representatives are invited to join the first meeting of the Council with the new Provost on Friday, May 4th, 1:00 – 2:30 p.m., HUB 119.

Summer Work
As we approach summer, we recognize that there is still a significant amount of work to be done to continue our progress to Integrated Clusters and in support of URI proposals. This summer, we will take a task-based approach once again. This seemed to work well last summer. You can see what we accomplished last summer here.
Work to be completed this summer relates to initiatives laid out on the Transformation Timeline. More information may be found here. If you are interested in participating in Summer Work 2018, complete the survey linked here. Once again, we will offer participants the opportunity to contribute at low, medium, and high levels of engagement for varying levels of time across the summer. In the end, PSU project needs will dictate summer work contracts. Once we receive submissions, we will be in touch to explore next steps with interested faculty.
Center for Research Innovation (CRI)
As we move toward the full implementation of Integrated Clusters, it is important that we establish an integrated university center for research that supports all clusters, units and programs.
The Deans, President, and Chief Financial Officer have been working on the development of an integrated research center that will serve all PSU constituents. We are in the last stage of finalizing details, timelines, and logistics. In late June, as our new Provost begins his work, we will be ready to officially announce the new Center for Research Innovation (CRI) that will integrate the Office of Research & Sponsored Programs (ORSP), Center for the Environment (CFE) and components of The Center for Business and Community Partnerships (CBCP) into one center that will be the hub for all research and sponsored programs on campus. More details will be forthcoming. Strong leadership will continue with Joe Boyer as Director of Research Innovation and Andrew Ines as Director of Research Administration and with continued assistance and partnership from June Hammond Rowan and Ben Amsden.
The CRI will provide overall leadership to develop, enhance, and promote the University’s research and scholarship interests. Working closely with the Cluster Leadership teams, Provost, President, and other administrators in Academic Affairs (AA) and university units this new center will collaboratively shape PSU’s strategic research directions, turning vision into action and accomplishments.
Academic Performance Solutions (APS)
On April 9th and 10th, thirty-two PSU faculty and staff members attended the initial training sessions for the new EAB Academic Performance Solutions (APS) software platform. APS incorporates Plymouth’s HR, Finance, and Course data to analyze and identify improvement opportunities in Course Planning, Student Success, and University Operations. In the next few months, APS will also offer benchmarking capability to compare academic discipline characteristics against other Higher Education cohorts. Additional APS training webinars will be scheduled nearer to fall. Introductory information on APS is available in the Cluster Connect APS Users Group.
Career Development & Internship Strategy
Internships are significant high impact learning experiences that we want to support and grow. The discontinuation of the centralized internship position was done to enable the larger strategy of integrating internships and career preparation across campus; inclusive of Career
Development, Clusters, Success Coaches, Alumni, Advisors, and Program Coordinators. We need to capitalize on all of our resources to help students and programs build an extensive network of mentors and supporters who can guide and encourage them.
Internships occur in many of our programs, some of which were managed centrally. In the past year, there were approximately 660 internships, practicums, clinical experiences, and student teacher placements. During the last 3 semesters, 91 internships were managed by the Internship Coordinator; 80% of those were for COBA and the remaining internships from CAS. We want to maintain and grow internships across all of our programs – and in some cases, develop new internship courses. Eric Spieth and Shari Colby (CoBA) will be offering assistance to the CAS program coordinators throughout next year as we work on the development of a viable model for support and coordination. The current processes will continue starting with the Intent to Intern Form on http://campus.plymouth.edu/internships.
We are re-integrating the internship program in CoBA to develop a model that enables us to grow internships, with an eye to building them into faculty workload at the cluster and/or program level and building support processes. The I & E cluster will work on a prototype and share their model, which may provide a model of choice for other programs and clusters.
Meetings will be coordinated with CAS program coordinators as different programs have unique needs that need to be addressed.
Meanwhile, the recruitment of a Director of Career Development is underway to lead career development programming and initiatives to support career exploration and preparedness, job search consultation, alumni mentors, community advisors, additional outreach programs, and career education/develop workshops and events. The new Director will work closely with Erik Pavesic who is our career counselor.
Our goals are to increase student participation in career development programming, increase internships, develop a sustainable support and coordination model, and continue to enhance student engagement and promote high impact learning that prepares students as citizens and professionals.
Process Improvement & Design Plan (Lean Initiative)
With the introduction of new initiatives, new technologies, and new campus-wide organizing structures, we see the need to redesign our processes to better integrate our efforts while reducing workload. To accomplish this, we are experimenting with new design methods. This summer, we will experiment with a multi-tiered, multi-phased approach to process (re)design. Those efforts will fall into three broad categories: 1) redesign of micro processes that already exist such as processing student requests, 2) redesign of complex processes that take place across a variety of stakeholders such as academic advising, and 3) design of strategic support processes such as newly conceived cluster supports.
We will provide individual training to prepare faculty and staff to participate in design work and then host events to enable stakeholders to map our current state processes in order to explore future state. This will be part of the summer work initiative. We will keep you apprised throughout the summer and offer sessions during University Days on outcomes and potential for next steps.
Cluster Project Close-Outs

As we rapidly approach the end of the semester, now is the time for Cluster Project Leaders to use close-out forms for those projects that will be completed this fiscal year. The online Cluster Connect tool located in each Cluster Connect Project record should hopefully enable a simplified process. Please note that all expenses need to be submitted prior to using the close-out form. Should Project Leaders have any questions regarding the project financials, please contact Kristen Hersom. If you encounter any issues using the Cluster Connect close-out app, please refer to the posted documentation or contact Ross Humer.
Global Education Update
As the academic year comes to a close, we take time to reflect on highlights of the year across the campus. Some notable student highlights have an international focus which have further increased the global perspective at PSU.
During the period July 2017-August 2018, there were 95 study away students. The total number of short-term trip students was 53; 21 of those were students engaged in student organization travel.
Last August, two students were chosen to represent PSU as delegates at the 8th Annual University Scholars Leadership Symposium in Bangkok, Thailand, which was co-hosted by the UN Humanitarian Affairs and UN Development Program. The students engaged in this week-long international symposium with large-scale discussions on the UN’s Sustainable Development Goals (SDG), embedded humanitarian projects with surrounding local communities, as well as attended lectures from some of the most renowned individuals currently making impactful humanitarian strides around the world. They came back to campus with a sharpened inspiration for social change and activism and have spent this year sharing this tremendous experience with others on campus.
This coming May, two students have been selected to present at NAFSA’s Annual Conference & Expo in Philadelphia. This conference “…unites nearly 10,000 attendees each year from more than 3,500 institutions and organizations from over 100 countries. It is the most comprehensive international education event serving the diverse needs of the entire international education community.” This is another opportunity for PSU students to demonstrate their global knowledge, leadership skills, professionalism and affinity towards Ut Prosim.
Raising global awareness at PSU is occurring across campus in other ways, whether it be a student organization traveling to a foreign country for a high impact learning experience working with local communities or a faculty-led course trip to conduct powerful in-country field
research. Students, faculty and staff work together towards further embedding such awareness within our campus community, and plans continue to unfold regarding new opportunities for greater constituency involvement.
Registration Policy Updates
The Registrar has recently communicated about two policy updates. The first is a change in policy to enable students to declare majors that appear in future catalogs. Given that the program doesn’t appear in the current catalog, students cannot use the online form. Instead, students should use a paper form available at the Registrar’s Office. Degree Works may not be available to students until the new catalog comes into effect.
The second change is in response to federal requirement that we collect and report the last date of academic activity for students receiving final course grades of F, AF, or NP. To facilitate this process, you will be asked for the last date of academic activity at the time you post the grades in Banner. You will use the Last Attend Date column to provide this information. This is similar to reporting you currently do for students receiving grades of IC.
Center for Transformation Updates
The Center for Transformation hosted a wide array of faculty, staff, and student learning experiences this spring. These working sessions, student experiences, and conversations focused on project based learning, engaging positively with our local and global community and opening compassionate dialog between all members of the Plymouth State Community.
Pedagogy and Instructional Design Partner Joshua Perks hosts Faculty Roundtables on the second Thursday of each month. Roundtable conversations have focused on a range of topics including, navigating assessment conflicts with students, implementing PBL, and open education’s role in student focused learning. The center looks forward to continuing these conversations and growing faculty participation during the fall semester. Additionally Joshua Perks has been busy meeting individually with faculty to discuss their course design and teaching strategies.
Continuing with these themes, the Center for Transformation helped organized workshops, focused on changes to the first year seminar for FYS Fellows. New participants were given an introduction to the concepts of Wicked Problems and discussed how the skills students acquire solving these problems can be applied throughout their PSU coursework. These sessions were facilitated by a former First Year Fellows, Cathie LeBlanc, Rachelle Lyons, Wendy Palmquist, and Elisabeth Johnston.
Casey Krafton, Active Citizenship and Engagement Associate, led a group of three student leaders representing four student organizations to the IMPACT Conference in Dayton, Ohio on March 1st – 4th. IMPACT is the largest national annual conference focused on the civic engagement of college students in community service, service learning, community-based research, advocacy, and other forms of social action. Casey also organized Alternative Spring Break, which sent out 24 students and 3 staff members to 3 different sites across the country.
Students served in Biloxi, MS, Jacksonville, FL, and New Orleans, LA focusing on hurricane relief and environmental restoration. “Alternative Spring Break allowed me to not only serve but also to experience different cultures, see firsthand how these types of disasters affect people and their communities, and create incomparable relationships. Given the chance, I would make the decision to donate my time over spring break to New Orleans time and time again.” Said Kayla Johonnett ’19. More information about the ASB experience can be found on the Panther Post Blog. https://www.plymouth.edu/pantherpost/2018/04/23/alternative-spring-break-new-orleans/
Jess Dutille, High Impact Learning Partner, and Jay Arasu, Graduate Assistant, organized and hosted several learning and sharing opportunities for students this semester in the Center for Transformation. Compassionate and Courageous Conversations was an open dialogue session on building connections on college campuses. These conversations will continue to take place on the first Thursday of each month from 4-5pm in the Center for transformation and are facilitated by Jess Dutille and Success Coach, Kelsey Donnelly. All students are welcome to attend and engage in meaningful dialogue about different topics. Graduate Assistant, Jay Arasu, hosted informational drop-in sessions for the Global Village Cluster Project, which will take place AY2018-19 and will celebrate diverse ways of being in our community.
Jay Moskowitz presented a highly interactive student workshop titled – Imagination and the Creative Process: Structure, Form, Improvisation and Practice. Or, How Much is Two Plus Two? The workshop examined the stages of the creative process, the importance of engaging in the creative process and the transformative nature of understanding and engaging in the creative process. One student participant remarked, “These seminars should be required for first year students!”

 

The Center for Transformation collaborated with the President’s Office to recognize members of our community at the Campus Compact Presidents’ Awards Luncheon on April 10th. Award recipients are dedicated to advancing civic engagement opportunities for students. Congratulations to Dr. Brad Allen, the Student Support Foundation, and Ladders Thrift Store for receiving this recognition.
A total of 91 students completed the High Impact Learning Online Training Modules in AY2017-18. Student feedback to these modules has been very positive with a student declaring, “The lessons learned from this training demonstrate to me how all aspects of life can be connected.” Another student said, “This training has showed me how to be mindful in many areas of my life.” While another explained, “I will apply these lessons to my everyday life because I should start believing in myself more.”