Catalog and Academic Policies

Academic CatalogsPoliciesResidency InformationVeteran Education BenefitsTransfer Information
FERPA

Please see details at https://campus.plymouth.edu/ferpa/

Academic Advising

During the two weeks prior to registration (late October for Spring registration and late March/early April for Fall registration), you must meet with your academic advisor to discuss your upcoming semester schedule. Students register according to the number of credits earned on a seniority basis. First-semester students registration days/times are randomly selected by the computer.

Registration times and Web Reg Access Codes may only be obtained from your advisor.

If you do not know who your academic advisor is, follow these instructions to find out.

  1. Log on to your myPlymouth account;
  2. Click on Student Services;
  3. Click on Student Services and Financial Aid;
  4. Click on My Student Information;
  5. Check term says appropriate term;
  6. Scroll down to Primary Advisor where your advisor’s name will appear

Prior to meeting with your academic advisor:

  • Go to Speare Building, Registrar’s Office or HUB to pick up the Schedule of Classes booklet. This contains a listing of all the classes being offered, pertinent information about registration, and a listing of what classes satisfy general education requirements.
  • Contact your advisor to set up an advising appointment. You may find your advisor’s office and phone information through an on-line search or you may contact the Administrative Assistant of your major department. Some advisors have sign-up sheets on their office door; some have students come during office hours; and some schedule additional times during advising weeks to meet with their advisees.
  • Prior to meeting with your advisor, look at the classes being offered and put together a tentative schedule. Keep in mind that you need a minimum of 12 credits to be considered a full-time student, but may register for up to 17 credits. You need to take 15 credits each semester to graduate in four years with a 120 credit degree.
  • You may also use Course Query, available in your myPlymouth account, to find out what classes are being offered, as sometimes courses are canceled or sections added after the Schedule of Classes is printed. Course Query gives you an up-to-the-minute listing of classes being offered and available. Click on Student Services, Student Services and Financial Aid, and Course Query. Next select the appropriate semester. You may then search in a variety of different ways for classes. Course Query shows how many seats are still available in each class, as well as if the class is closed.
  • Take your tentative schedule with you to your advisor meeting. Your advisor will review the classes you have chosen, and may suggest others if appropriate. You should also have alternate courses selected in the event that your first choice classes are not available when you register. Once a schedule of appropriate classes has been determined, your advisor will give you your web registration access code.
  • At your designated registration date and time, you may go on-line to register for your classes. Do not skip a class to register for your classes! Registration is open until the end of the add/drop period. What this means is that even after you have registered, should you wish to change your schedule, providing the course is still open, you may go back into your registration and do so at any point during this time period.
  • Should you have difficulty obtaining a full schedule of classes, and concerns about what else to register for, contact your academic advisor for alternative suggestions. Don’t not register for your classes because you do not know what to take; your advisor is there to help you, so take care of this during your designated time or shortly thereafter.
  • Some students say they did not register for their classes because they were not sure they were returning for the next semester because they MAY be transferring to another school, or have financial or personal issues. Even if you THINK you may not be returning, register for your classes. In the event that you change your mind and decide to stay at PSU, you will have your classes. It is much more difficult to add courses later on, so register. If you decide not to return, the university will drop the classes in which you pre-registered.
  • If a course is closed when you register for your classes, and you really need or want to take the course, you may contact the instructor and ask if you can add the course. If the instructor agrees, you must provide your name, student ID and CRN number and the instructor will do an online override for you. You then go into Web Registration with your pin number and add the course.
  • Advisor Changes — students may request to change their academic advisor through the Registrar’s Office or Undergraduate Advising; must have verbal acknowledgement from new advisor.
Credit Hour Policy

“Federal regulation defines a credit hour as an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutional established equivalence that reasonably approximates not less than – (1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or (2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.”

http://cihe.neasc.org/downloads/POLICIES/Pp111_PolicyOnCreditsAndDegrees.pdf

Example:

Regular credit courses require 12.5 clock hours of meeting time per credit.

12.5 clock hours for 1 credit,

25 clock hours for 2 credits and

37.5 clock hours for 3 credits.

Credit by Examination

Credit-By-Examination: Credit-by-examination is a way that students may earn a maximum of 30 credits. The examinations may be nationally standardized examinations or ones composed by Plymouth State University faculty. When students earn credit-by-examination, the credits are noted on their transcripts.

Students who believe they have adequate background in a particular subject may seek to obtain credit by taking an appropriate examination determined by Plymouth State University faculty. The faculty member(s) and the academic department involved determine whether a course is open to credit-by-examination. They are responsible for administering, assessing, and reporting the results to the registrar’s office if such an examination is given.

Students may request institutional credit-by-examination by working directly with applicable PSU Department Chair or Designee for administration of testing.  The completed Institutional Credit-By-Examination (ICBE) form must be submitted to the Registrar’s Office.  Important information regarding ICBE

  • Exam must be scored with a C or better to receive credit; grades are not awarded.
  • Form must be signed by Department Chair or Designee who administered exam
  • Exam fee must be paid by student at Student Account Services in Speare
  • Completed form must be submitted to the Registrar’s Office in Speare

Additional forms of credit-by-examination accepted at PSU are the nationally standardized examinations: Advanced Placement (AP), International Baccalaureate (IB), College Level Examination Program (CLEP), and DSST (see catalog Appendices for details)

AP exams are typically taken by juniors and seniors in high school. CLEP and DSST exams can be taken on or off the University campus at official testing sites. If Plymouth State University is specified as a school to receive an official grade report, no further action is required of the student. In the case of AP exams, the appropriate academic department(s), acting in conjunction with the Admissions office, will determine whether credit and/or placement in advanced courses is to be granted. Scores on CLEP and DSST exams will be assessed to see whether the standards for the conferring of credit have been met. If they have, credit will be given for courses in which students have not already received university credit.  Student who want to arrange on-campus CLEP or DSST testing should contact Center for Student Success.

The University also recognizes credit earned through the International Baccalaureate (IB). Of the two IB examination levels (Higher Level and Standard Level), the University recognizes the Higher Level examinations where a score of 5, 6, or 7 has been achieved. Credit will not be given for Standard Level examinations. Students who have taken both AP and IB examinations do not receive credit/placement for both.

Student Requests

Students may request permission for a wide variety of “exceptions”.  To request an exception, submit a completed and fully signed Student Request form to the Registrar’s Office for any of the following type of requests:

  • Course credit issues
  • Course substitutions
  • Grade changes
  • Graduate course enrollment for Undergraduate student.
    use Student Request form to ask permission to take up to 6 credits (max) at the graduate level and to be allowed to count those credits for both undergraduate and graduate credit.
    (Requires senior status and a cum GPA of 3.00 or better)
  • Graduation participation exceptions
  • Transfer course/credit issues
  • Waive course requirements or credits
  • Miscellaneous requests

NOTE: completed forms may be submitted to the Registrar’s Office using any of the following methods: delivered in person, faxed, mailed, or e-mailed to psu-registrar@plymouth.edu as a PDF attachment.

Following is general information on the requirements for reclassification to in-state tuition status at Plymouth State University. This information is based on the residency rules of the University System of New Hampshire and is intended as an aid to those considering an application for reclassification. It is not a complete statement of the system residency regulations, and in any issue of interpretation, only the official residency regulations apply. The complete rules may be consulted at the office of the residency officer.

If after considering this information you have questions regarding residency, please contact the residency officer at the address below. An application form is at the bottom of this page. The deadline for consideration for reclassification effective Fall semester is July 1, for Spring semester is December 1 and for Summer semester is April 1.

Residency Officer
Office of the Registrar
Speare 1st Floor
Plymouth State University
Plymouth, NH 03264

A change in residency status could result in a change in your financial aid award, specifically your merit award. Please contact the PSU Financial Aid Team should you have any questions regarding possible adjustments to your award.

For Dependent Students

A dependent student is one supported wholly or in part by his or her parents or legal guardian. The domicile (a person’s true, fixed and permanent home) of a dependent student is considered to be the domicile of his or her father and mother provided both are living or in the case of legally separated or divorced parents, either a parent with legal custody or a parent providing more than one-half of total financial support.

To be considered a New Hampshire resident for tuition purposes, a dependent student must be domiciled in New Hampshire and his or her parent or legal guardian must be domiciled in New Hampshire. To be domiciled in New Hampshire, a person must have established permanent residency in the state for at least twelve months prior to the semester for which reclassification is sought.

Some of the evidence that may be required to prove a New Hampshire domicile are:

  • Residence of parent and student reported on federal or state tax forms
  • Registration of parent’s and student’s automobiles
  • State issuing parent’s and student’s driver’s license
  • Voting residence of parent and student
  • Payment of tax levied by the state or locality on persons domiciled therein
  • Proof of date that permanent residency was established in NH

Note that it is not sufficient for a dependent student simply to acquire a New Hampshire driver’s license or register to vote in the state. Nor is it sufficient for the parent or legal guardian to own property in New Hampshire. For a dependent student to be considered for reclassification, the domicile of the student and the parent or legal guardian must be New Hampshire and permanent residency must have begun at least twelve months before the term for which reclassification is sought.

For Independent Students

To be considered independent (or emancipated), a student must meet several tests. The most significant are lack of financial support by the parents or legal guardian, failure of the parent to claim the person as a dependent on her or his income tax return, and establishment by the student of a domicile separate and apart from that of the parents.

The system rules stipulate that no one is eligible for in-state tuition unless she or he established that her or his residence in New Hampshire is for some purpose other than obtaining an education. Thus, a student claiming to be independent has the burden of proving both domicile in New Hampshire for some purpose other than obtaining an education and of financial independence. She or he will be asked to submit for herself or himself the same sort of evidence listed above for dependent students, as well as evidence that she or he is not longer financially dependent on parents and was not claimed as a dependent on the parent’s federal income tax return.

Further, if an independent student has been enrolled at Plymouth State as a matriculated (degree-seeking) student, he or she may not be reclassified to in-state while remaining continuously matriculated. Such a student must withdraw from the university and may not attend as a matriculated student for a period of twelve consecutive months. During that year, he or she may attend PSU as a part-time continuing education student only. At the end of the year, the student must apply for readmission in order to resume status as a matriculated student.

A change in residency status could result in a change in your financial aid award, specifically your merit award. Please contact the PSU Financial Aid Team should you have any questions regarding possible adjustments to your award.

Your Residency Application and your supporting documents will only be accepted via mail or in person.  Due to the sensitive nature of the information contained therein, please do not email your application or your supporting documents.  If you need notary services, please call ahead (603-535-2345) and make an appointment to ensure a notary will be available.

In cooperation with the US Department of Veterans Affairs and the US Department of Defense, Plymouth State University participates in numerous Veterans Educational Benefits programs. Students who are eligible for Veterans benefits as determined by the Veterans Administration must contact Registrar’s Office at the time of application. Applications for Veterans Educational Benefits may be obtained directly from the Veterans Administration. A copy of your Certificate of Eligibility (COE) is required for verification and certification. Once you receive your COE, submit a copy to the Certifying Official in the Registrar’s Office. Your military experience may be applied to college credit ultimately reducing the amount of time it may take you to complete your undergraduate degree. Please arrange for your military transcripts to be sent to Plymouth State University Office of Admissions as noted below.

The Registrar’s Office Veteran’s Certifying Official accepts paperwork to assist students in receiving their VA education benefits.  Enrollment certifications are completed by this office and reported to the appropriate VA regional office (Buffalo, NY).  We are approved to accept veterans educational benefits, participate in the Yellow Ribbon Program, and abide by the Principles of Excellence.

New Students
  • Apply for admission to Plymouth State University.
  • Visit the U.S. Department of Veteran Affairs site to complete the application for education benefits (VA Form 22-1990). (If you prefer, you can request a paper form by contacting the VA at 1-888-GIBILL-1 (1-888-442-4551).  Completed application forms can be mailed directly to the VA Regional Processing Office (P.O. Box 4616, Buffalo, NY 14240-4616). Once the VA has reviewed your application for benefits, you will receive a Certificate of Eligibility (COE) or a Notice of Basic Eligibility (NOBE). Please submit a copy of your COE/NOBE issued by the VA, to your Admissions Counselor or the Certifying Official in the Registrar’s Office.
  • Veterans must request that an official copy of their Joint Services Transcript (JST https://jst.doded.mil/smart/signIn.do) and/or a transcript from the Community College of the Air Force be sent to the Office of Admissions at Plymouth State.  In rare cases, a veteran may be asked to supply a copy of their DD214.
  • Complete the PSU Veteran Information Worksheet and submit it to the Certifying Official in the Registrar’s Office in person, via fax at (603) 535-2724 or by mail.
Transfer Students
  • Apply for admission to Plymouth State University.
  • To ensure full consideration of transfer credits, veterans must request that an official copy of their Joint Services Transcript (JST https://jst.doded.mil/smart/signIn.do) and/or a transcript from the Community College of the Air Force be sent to the Office of Admissions at Plymouth State.  In rare cases, a veteran may be asked to supply a copy of their DD214.
  • If you have college courses from any other regionally accredited institution, request an official transcript to be sent to the Plymouth State University Office of Admissions for evaluation.
  • If you have received benefits while attending a previous institution, submit a “Request for Change of Program or Place of Training” (VA Form 22-1995). If you have already been approved for the change of training location, please provide a copy of your Certificate of Eligibility (COE) to your Admissions Counselor or the Certifying Official in the Registrar’s Office.
  • If you have not received benefits while attending a previous institution, visit the U.S. Department of Veteran Affairs site to complete the application for education benefits (VA Form 22-1990). (If you prefer, you can request a paper form by contacting the VA at 1-888-GIBILL-1 (1-888-442-4551).  Completed application forms can be mailed directly to the VA Regional Processing Office (P.O. Box 4616, Buffalo, NY 14240-4616). Once the VA has reviewed your application for benefits, you will receive a Certificate of Eligibility (COE) or a Notice of Basic Eligibility (NOBE). Please submit a copy of your COE/NOBE issued by the VA, to your Admissions Counselor or the Certifying Official in the Registrar’s Office.
  • Complete the PSU Veteran Information Worksheet and submit it to the Certifying Official in the Registrar’s Office in person, via fax at (603) 535-2724 or by mail.
VA Vocational Rehabilitation Students
  • Apply for admission to Plymouth State University.
  • Submit a VA Form 28-1905, signed by your Vocational Rehabilitation Case Manager or Designee to your Admissions Counselor or the Certifying Official in the Registrar’s Office.
  • Veterans must request that an official copy of their Joint Services Transcript (JST https://jst.doded.mil/smart/signIn.do) and/or a transcript from the Community College of the Air Force be sent to the Office of Admissions at Plymouth State.  In rare cases, a veteran may be asked to supply a copy of their DD214.
  • Complete the PSU Veteran Information Worksheet and submit it to the Certifying Official in the Registrar’s Office in person, via fax at (603) 535-2724 or by mail.

Yellow Ribbon Program

Plymouth State University has agreed to provide Yellow Ribbon Program contributions for undergraduate and graduate level participants during the academic year.  Please see the Registrar’s Office for details.

Please be aware that any change in enrollment may affect your benefit and payment.  We are required to notify the VA of these changes.

Resources and Support for Veterans and Students Using Veterans Educational Benefits

VA & DOD Hotlines

  • VA Education and Training Benefits website
  • VA Education Office (GI BILL): 1 (888) 442-4551
  • VA Healthcare Office: 1 (877) 222-8387
  • VA Benefits: 1 (800) 827-1000 or website
  • VA Direct Deposit Enrollment (for students to set up direct deposit)
    1-877-838-2778
  • Veterans Crisis Line: 1 (800) 273-8255 or website or text 838255

Veteran Service Organizations

  • Student Veterans of America: website
  • Military One Source: website
  • The American Legion: 1 (800) 433-3318 or website
  • Veterans of Foreign Wars: website
  • Disabled American Veteran: 1 (877) 426-2838 or website
  • Paralyzed Veterans of America: 1 (866) 734-0857 or website
  • AMVETS: 1 (877) 726-8387 or website
  • Vietnam Veterans of America: 1 (800) 882-1316 or website
  • Iraq and Afghanistan Veterans of America: (212) 982-8645, (202) 544-7694 or website

VA & DOD Websites

  • Education Resources:
    • tutor.com/military
    • VA Work Study Program
      (Buffalo Regional Office)
      Suzzane Biro- (716) 857-3146 | 3383
      workstudy.vbabuf@va.gov
Department Contacts

Registrar:  https://campus.plymouth.edu/registrar/
Phone: 603-535-2345
Fax: 603-535-2724
Email: psu-registrar@plymouth.edu
Office Hours:  Monday – Friday 8:00 a.m. – 4:30 p.m.
Mailing Address:
Plymouth State University
17 High Street, MSC #7
Plymouth, New Hampshire 03264

Admissions:  https://www.plymouth.edu/prospective/
Phone: 603-535-2237 or 800-842-6900
Fax: 603-535-2714
Email: admissions@plymouth.edu
Office Hours:  Monday – Friday 8:00 a.m. – 4:30 p.m.

Health Services:  https://campus.plymouth.edu/health/
Phone:  (603) 535-2350
Fax:  (603) 535-3291
We are open:

  • Monday-Thursday 8:00 am to 4:30 pm (appointments begin at 8:30am)
  • Friday 8:00 am to 3:00 pm (appointments begin at 8:30am)
  • Closed Saturday and Sunday

Center for Student Success:  https://www.plymouth.edu/current-students/student-success/
Phone: 603-535-3065
Fax: 603-535-2870
Email: centerforstudentsuccess@plymouth.edu
Office Hours:  Monday – Friday 8:00 a.m. – 4:30 p.m.

Financial Information: https://www.plymouth.edu/current-students/financial-resources/

     Student Account Services
     Phone: 603-535-2237 or 800-842-6900
     Fax: 603-535-2714
     Email:  psu-studentaccount@plymouth.edu
     Office Hours:  Monday – Friday 8:00 a.m. – 4:30 p.m.

     Financial Aid
     Phone: 603-535-2338 or 877-846-5755
     Fax: 603-535-2627
     Email: finaid@plymouth.edu
     Office Hours:  Monday – Friday 8:00 a.m. – 4:30 p.m.

PSU Counseling Centerhttps://campus.plymouth.edu/counseling/
Phone: 603-535-2461
Office Hours:  Monday – Friday 8:00 a.m. – 4:30 p.m.

Undergraduate Students

Students who are entering PSU through Admissions should not submit Transfer Credit Approval Forms for transfer credit because their transfer credit is reviewed as part of their admissions process.

All other established PSU undergraduate students, please follow the steps outlined below to transfer credit to PSU from another institution.  Transfer Credit Equivalency will be determined via the Registrar’s Office.  Applicability of transfer credits to a student’s major is determined by the department sponsoring the major.

The University allows transfer credit from regionally accredited degree-granting institutions for courses that are graded C or above or its equivalent (a grade of P in a Pass/No Pass course). A grade of C- or CD is not equivalent to a C. Credit recommendations made by the American Council on Education, as shown on ACE Registry Transcripts for the Air Force, Army, Coast Guard, Marines, or Navy, are considered and accepted where appropriate to the program chosen by the student.

Courses deemed by Plymouth State University or the transferring institution to be either developmental/remedial or vocational are not transferable. Academic credit for life experience and previous work experience is not given. Only credits will be transferred. Credits earned as quarter hours or other units are converted to semester hours.

Grades from other institutions will not appear on the PSU transcript, nor will they be included in students’ grade point averages. The only exception to this is a PSU course taught through Granite State College within the University System of New Hampshire (translocated course). When translocated courses are transferred into the University, these courses are placed on the PSU transcript and treated as non-transferred courses. Grades earned in PSU courses taught through GSC are averaged into students’ grade point averages at PSU, regardless of grade.

Students entering Plymouth State University with transfer credits shall have their cumulative grade point average established by their PSU grades only. Transfer students are subject to the academic standards for satisfactory performance.

A maximum of 90 credits from regionally accredited degree-granting institutions will be accepted toward the baccalaureate degree. If students take a course at PSU for which they have already received equivalent transfer credit, they will be notified. Their PSU enrollment will be changed to audit; they may request to drop the course.

A course from a two-year college transfers to PSU as lower-level only. A course from a two-year college may transfer as upper-level only if equivalency to a PSU upper-level course can be demonstrated. Students will have to supply course syllabi, sample texts, and other documents for evaluation by the appropriate department chair.

No Plymouth State University course for which credit was received may be repeated at another institution. Only a course failed at PSU may be repeated elsewhere. The transfer course must be equivalent to the course failed at PSU. Upon receipt of the transfer credit, the PSU grade of F will be removed from the grade point calculation.

Current students will use one Transfer Credit Request form for each transfer course that they want considered for PSU credit.  Submit each form to the Registrar’s office BEFORE taking a course elsewhere. A transfer course database (TCOURSE) is available for research. This database shows all courses that have been reviewed for transfer to PSU from other colleges/universities and the way that those credits have been applied to the University’s degree programs.

If a course appears in the Plymouth State University database as having been transferred in and applied in the way students wish to apply it, the Transfer Credit Request form provides a way to link the incoming transcript to students’ requests.   Please note that some course equivalencies refer to previous iterations.

In the event the course has never been transferred into Plymouth State University, or in the way students desire, the Transfer Credit Request form provides an opportunity for that course to be evaluated by PSU prior to students taking it. A copy of the catalog course description must accompany the Request form; a course syllabus may be necessary.

Upon completion of the course(s), students are responsible for having an official transcript mailed to:

PSU Registrar’s Office, MSC #7, 17 High Street, Plymouth, NH 03264

*Hand-delivered transcripts that arrive opened are deemed ‘unofficial’

Students may send an electronic copy of the official transcript, so long as it is verified as an official copy (typically done through a third-party vendor such as e-Script, Parchment, etc).  Electronic transcripts must be sent directly from the institution to psu-studentrecords@plymouth.edu. 

Once the transcript is received, it will be reviewed to ensure it meets the criteria of the policies noted above (ie minimum grade met) before the credits will be posted to the student’s record.  The student will be notified of the results.

Graduate Students

Grades for transfer courses must be a B or higher, and appropriate to the program attempted at PSU. Only credits may be transferred, not grades; therefore, the grade for transfer courses does not count toward the required 3.0 grade point average for program completion. Generally, up to 9 graduate-level credits from other regionally accredited institutions may be accepted in degree or certification programs, but not certificate programs. Courses cannot be transferred for credit if used in earning another degree. MBA, MS in Accounting, and EdD students should refer to the transfer credit policy in the respective catalog sections for more information.

Students should be aware that decisions about acceptance of credit in transfer are up to the receiving institution. There is no guarantee that credits earned while enrolled at Plymouth State University will be accepted by another educational institution.

An official transcript must be on file before credits can be considered for transfer to a PSU program. Course descriptions or course outlines or both may be requested in order to determine credit consideration.  To request review of potential transfer credits, students will complete the Graduate Transfer Credit Request form.

Students should have their official transcript mailed to:

PSU Registrar’s Office, MSC #7, 17 High Street, Plymouth, NH 03264

*Hand-delivered transcripts that arrive opened are deemed ‘unofficial’

Students may send an electronic copy of the official transcript, so long as it is verified as an official copy (typically done through a third-party vendor such as e-Script, Parchment, etc).  Electronic transcripts must be sent directly from the institution to psu-studentrecords@plymouth.edu. 

Once the transcript is received, it will be reviewed to ensure it meets the criteria of the policies noted above (ie minimum grade met) before the credits will be posted to the student’s record.  The student will be notified of the results.